How To Send More Emails: 8 Strategies
Apr 6, 2026
You already know you need to email your list more. It keeps you top of mind, increases the amount of “touch points” you have with any individual subscribers-
And brings in more money as a result.
But you’re busy. There’s a bunch of things you’re already doing. Generating leads. Creating sales pages. Launching products.
Email is important- but it usually gets pushed to the bottom. Not great. 🙁But fear not:
If you’ve ever wondered how to send more emails-
This handy list of eight different strategies will help.
8 Ways To Send More Emails
#1: Make notes on your phone
Be honest: you spend more time on your phone than you should.
One way to make all that time productive? Start writing out your emails instead. The good thing about this is that you can just use an app that syncs to your computer. That way when you are ready to pound out your email-
80% of the copy is already there. Treat this as an email marketing "quick win."
#2: Tell stories from your life
Are you alive? Then things are happening to you - things you can write about. Package them in a way that teaches your list something.
Here’s a convenient formula to follow that can turn almost any story into a learning opportunity:
Story
Transition
Lesson
CTA
Follow this formula, and pretty much anything can be a teaching opportunity.
#3: Create email series
It’s easy to hear “you need to email your list more” and get burnt out just thinking about it. Especially when that usually means multiple times a week.
But worry not, friendo. You don’t need to come up with a new idea every day - just one solid idea a week. Here’s how it works:
You think of that idea (something valuable that your list would want to learn about)
You break it into four separate parts (what the main idea is, why it’s important, actions for the person to take, what to avoid)
And bam: you already have four emails.
Let’s take this post as an example. If you wanted to write an email series on “How To Send More Emails”, the emails could look something like this:
Monday: introducing the main idea of “send more emails” + what you are covering the rest of the week
Tuesday: why sending more emails to your list is important
Wednesday: the different ways people can send more emails (basically a smaller version of this post)
Thursday: the things business owners should avoid if they want to send more emails
Look at that: four quality emails from one central idea.
This obviously take a bit of work-
But once you’ve landed on one good idea (and assuming you know what you are talking about), the emails take care of themselves.
#4: Comment on other content
One of the biggest barriers to business owners emailing their list more? The assumption that they need to come up with their own hot takes.
But we’re all drowning in content. Videos. Reels. Reddit threads.
Just take a piece of content that you recently consumed (or one that is trending) and add your opinion. This can make for a really valuable email, and does a few things:
Instructs your readers on your worldview
Teaches them skills in the process
Positions you as a “different” kind of voice
Shows that you are actually paying attention to what is going on in the wider world
It’s also an easy email to knock out. You’ve probably read, listened to, or watched a bunch of stuff in the last week. Picking one + adding your opinion is pretty easy.
Related to this:
#5: Share your answer to one email subscriber to all your email subscribers
The bigger your email list gets, the more questions you start to get from email subscribers.
One easy way to send more emails? Just share your answers with everyone. You obviously want to have some tact with this. If somebody asks you a sensitive question, for example, you shouldn’t share it.
(Or at least get their permission / blur out any personal information from a screenshot.)
But generally speaking, if one person has a question, plenty of other people do too. Do the work once of answering the question, but then share it twice for 10 times the impact. (Very easy email.)
#6: Talk about why you disagree with the “common way of doing things”
Look at your industry, and think about one of the most common approaches to doing things that you disagree with. Package your thoughts, and email about it.
This makes for a great and persuasive email, because it’s you taking a stand (and treating your subscribers like real people by offering real opinions).
Bonus: tell people what they should do instead.
Example: I own a company called Cleo Lingo that teaches people Egyptian Arabic. I think learning grammar is usually a waste of time. But in an email about this, I wouldn't just talk about why they shouldn’t study grammar; I would also talk about why immersing themselves in authentic audio is worth their time. (This sort of email also makes it easy to naturally link to one of your paid products.)
#7: Use AI
The better AI software gets, the crazier you are not to use it at least a little bit. There are [plenty of tools that let you:
Create emails based on previous emails you’ve made
Talk directly into a microphone and draft emails from your voice
Simply give instructions on what kind of email you’re looking for and get a basically done email ready to send
One thing here: AI is not a magic bullet. The things that people love (anecdotes, hard-won stories, your unique take on things) are often the things that AI kills. So if you’re going to use AI, make sure you sprinkle in stuff that only can say. This keeps the authenticity
#8: Give yourself a two-hour window to write
This last one is important.
Anything worth doing is worth focusing on (at least a little). Sending more emails to your list doesn’t have to be something you spend 30 minutes on every day. Much easier is just to block out some time at the beginning of the week and knock them all out.
Remember: a decent email doesn’t have to be complicated. The problem often isn’t a lack of ideas. It’s simply a lack of time.
Make the time, and getting your emails sent consistently becomes much easier.
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I help education businesses make more money from their email list. Two actions for you:
If you're interested in working with me to maximize email revenue:
If you want to check out my 33 email marketing lessons from managing a $10-million email list: